MailMarshal for Exchange

Deployment

MailMarshal Exchange acts as a plug-in to Microsoft Exchange Server, applying full content inspection and policy enforcement to all email flowing through Exchange. This ensures that all messages passing between mailboxes, or Exchange servers in remote offices, is legitimate and complies with organizational policies.

Protecting the Internal Network

Protecting the internal network

MailMarshal SMTP and MailMarshal Exchange are designed to work separately or together to provide complete protection and control over your entire email environment. In order to achieve the highest level of protection, we recommend that you implement both solutions.

MailMarshal SMTP provides the ultimate in email gateway security, blocking spam and email threats at the network perimeter. MailMarshal Exchange focuses on the messages that originate and circulate within your organization.

Internal email accounts for most email traffic and MailMarshal Exchange provides a checkpoint for monitoring this activity. If left unchecked, traffic containing virus hoaxes, jokes and chain letters can compromise network resources. The wrongful disclosure of confidential data, even to your own employees, can lead to irreparable harm. The use of inappropriate language, racist remarks and harassing messages increases legal risk, and exposes the organization to the potential of legal action and loss of reputation.

MailMarshal Exchange is a powerful solution that enables organizations to see an increase in workplace productivity, better protect corporate assets and reduce corporate legal exposure.

Features

MailMarshal for Exchange features:

• Provides content monitoring and filtering of all internal email, including message header, body and attachments
• Automatically enforces organizational acceptable use and email security policies
• Ensures compliance with industry regulations and government legislation
• Protects against the spread of malware with anti-virus scanning between mailboxes and Exchange servers
• Quarantines spam messages
• Provides data leakage prevention (DLP) with lexical dictionaries and file identification/fingerprinting technologies
• Enables precise message classification and facilitates archiving
• Provides comprehensive and meaningful reporting on all email activity
• Easy to use with simple, intuitive administration and automation

Benefits

Key Benefits

Rapid Return on Investment

Comprehensive and meaningful management reports highlight attempted policy breaches; enabling system administrators to demonstrate a rapid return on investment and provides department supervisors with the information and tools to address any security or human resources issues.

Low Total Cost of Ownership

Easy deployment, minimal administration overhead, consolidation of all email security functions into a single management interface along with detailed but clear reporting are all part of what makes MailMarshal Exchange the ideal internal email security solution.

Achieves compliance obligations and data leakage prevention policies

MailMarshal Exchange enables organizations to place restrictions on who can send confidential information to whom via email and what data can be sent. It allows an organization to implement controls around departments to contain data and ensure that sensitive information such as payroll or financial reports are not accidentally emailed to employees who are not supposed to be privy to such information. MailMarshal Exchange also provides context-sensitive email archiving such as storing all messages on a related topic or all email exchanges with specific addresses.

Provides legal liability protection

Inappropriate or offensive content is filtered out of inter-office email and all messages are automatically checked for policy compliance. MailMarshal Exchange stops profanity and racist or harassing language. It can integrate with Image Analyzer, an optional module for pornographic image detection, to prevent objectionable images being circulated in the workplace. MailMarshal Exchange allows organizations to demonstrate that all reasonable measures to protect staff and fairly enforce policies are in place.

Creates a safer working environment for employees

Through consistent and thorough application of security and acceptable use policies, issues such as sexual or racial harassment via email can be prevented.

Improves network efficiency and saves costs

By controlling bandwidth consumption MailMarshal Exchange maintains consistent and reliable network performance and prevents excessive non-business email use. MailMarshal Exchange also helps to minimize non-business material stored in Exchange mailboxes, preserving disk space for legitimate content and extending the useful life of your hardware.

Improves employee productivity

Implementing MailMarshal Exchange means that employees spend less time sending personal email or on other time-wasting, non-business activities and enables organizations to enforce acceptable use policies.

Safeguards business reputation

MailMarshal Exchange prevents the unauthorized distribution of confidential or sensitive information via email and ensures that users are not in a position to embarrass your organization with inappropriate content, offensive conduct, emotionally charged emails, or data leakage via email.

Detailed Features

Detailed Features

Anti-Virus

• Applies real-time virus scanning using an array of supported third-party virus scanners.
• Scans messages between mailboxes and distributed Exchange servers ensuring that viruses cannot be introduced via backdoors and then spread internally.
• Backs up traditional anti-virus scanning with an array of tools to manage potentially dangerous file types and detect files containing harmful code commands.
• Provides Zero-Day threat protection with TRACE subscription updates.

Comprehensive Security

• Enforces any policy based on virtually any message attribute. Controls messages based on:
  • Who the message involves (sender and recipient or IP address)
  • What the message contains (virus, keywords and phrases, message size, file attachments, alphanumerical patterns)
  • Actions to be taken (block, delete, archive, delay, encrypt, copy, stamp additional text, notify an email address, strip an attachment, classify the message for reporting)
• Essentially, any desired policy can be automatically enforced with MailMarshal for Exchange.

Policy Enforcement and Compliance Management

• Automatically applies policy to email messages.
• Enforces policies related to message size, attachments, keywords or recipient.
• Blocks profane or inappropriate language
• Upholds corporate policies and ensures messages comply with legal requirements.
• Implements policies for special users or groups, departments, per domain or across the entire organization.
• Provides visibility of the security of all email through comprehensive reporting and email notifications.
• Automatically archives all communications to meet any legal compliance obligations or organizational requirements.
• Provides sample policy templates including SOX and HIPAA.

Data Leakage Prevention

• Provides fingerprint technology specifically designed to manage the distribution of confidential files and intellectual property.
• Quarantines any restricted file being sent by an unauthorized user and sends notifications to nominated email addresses.

Anti-Spam

• Provides heuristic spam detection and quarantine with SpamCensor technology. For the ultimate anti-spam defense-in-depth – try MailMarshal SMTP.
• Includes Zero-Day spam outbreak protection with TRACE subscription updates.

Pornographic Image Detection

• Supports optional image analysis with the Image Analyzer add-on module. Provides detection and blocking of pornography through deep image analysis and sophisticated body/facial recognition algorithms.

Message Archiving

• Automatically archives messages on a daily basis.
• Allows messages to be archived according to classifications such as who the message was from or what it relates to.
• Permits messages to be retained indefinitely or automatically deleted after a defined retention period.
• Locates important messages through comprehensive search facilities and provides full reporting on archived messages.
• Reporting and Message Classification
• Provides comprehensive policy and general email activity reporting.
• Review bandwidth reports by sender, recipient, domain and file-type.
• Allows you to sort and store messages based on content and run reports on stored messages for auditing.
• View reports on attempted policy breaches and identify potential email abusers through security reports.

Easy Administration

• Provides pre-configured default policies for everything from viruses to oversize messages and profane language.
• Easily define new policy in simple, plain-English terms with a rule creation Wizard that steps you though the process for custom policies (similar to Microsoft Outlook rules).
• Easy setup with support for LDAP and Active Directory integration for email account importation and automatic synchronization.
• Provides intuitive search tools to help you locate quarantined messages but safeguards ensure that you cannot accidentally release potentially dangerous messages (such as a virus) into your environment.
• Ensures that you are informed on your entire email world including everything from bandwidth usage by individual user to the Top 10 rule violations for the past week through comprehensive and meaningful reporting.